St John International Privacy Notice for Events, Communication & Fundraising
We value your trust and are committed to protecting your personal information. This notice explains how we use your data when you take part in our events, receive updates, or support our fundraising.
Who we are
St John International (Charity number 235979) supports St John organisations worldwide. The Secretary General is responsible for how we handle your personal data.
The information we collect
When you register for an event, make a donation, or sign up for news, we may collect:
- Your name and contact details (address, email, phone)
- Event details (such as dietary or accessibility needs, if you choose to share them)
- Donation details (processed securely through trusted providers)
- Your communication preferences
- Technical information when you use our website (e.g. cookies, IP address)
How we use your information
We only use your data to:
- Register you for events and keep you informed
- Process donations and Gift Aid claims
- Share news and fundraising appeals (if you’ve asked to hear from us)
- Improve how we communicate and run our activities
- Meet our legal and regulatory obligations
We never sell your personal data.
Legal reasons we use your data
We rely on one or more of these reasons:
- Consent – when you agree to hear from us by email or other channels
- Contract – to manage your event booking or donation
- Legal obligation – such as keeping Gift Aid records for HMRC
- Legitimate interests – to stay in touch with supporters and run our charitable work
Your rights
You have the right to:
- Ask for a copy of your data
- Correct or update your details
- Ask us to delete your data
- Change your communication preferences at any time
- Object to how we use your data for fundraising or marketing
To do this, please contact us: secretarygeneral@orderofstjohn.org The Secretary General, St John International, 3 Charterhouse Mews, London EC1M 6BB
You can also complain to the UK Information Commissioner’s Office (ICO) at www.ico.org.uk.
How long we keep your data
- Event records: up to 2 years after the event (unless you’ve asked to stay in touch)
- Donation and Gift Aid records: 6 years (as required by law)
- Communication preferences: until you unsubscribe or withdraw consent
Keeping your data safe
We use secure systems, limit access to authorised people, and work only with trusted service providers to keep your information safe.
Privacy Notice
St John International will use your personal information to manage your event participation, process donations, and keep in touch according to your preferences. We will always keep your data safe, never sell it, and only share it with trusted service providers or when required by law. You can change your communication choices or ask us to delete your data at any time by contacting secretarygeneral@orderofstjohn.org.
Last updated: September 2025 St John International – Supporting St John organisations worldwide
